Booking study time in the Library
You can now use the booking system without the VPN.
As a result of reduced capacity due to social distancing requirements, the University Library has adopted a booking system for studying in the building. In addition, a Click & Collect service for those who wish to borrow physical books, and a book posting/chapter scanning service for those studying at distance or self-isolating, is available.
The Library is divided into zones for tracking smaller groups should self-isolation be needed following a positive COVID-19 test. For this reason it is important that you only sit in your booked zone. There will be signs in the Library so you know where to find your zone.
Before you book, here are a few essential things to know:
- Book to access - you can’t access the Library if you do not have a booking - unless you’re attending a timetabled teaching session. If you have a teaching session you will need to report to Reception when you arrive and will need to leave the Library immediately after the teaching session. If you have booked a space after the teaching session you will need to re-enter the Library to activate your booking. This is important to avoid ‘no show’ warnings (see below).
- Booking activation - you can activate your booking at any time during your four-hour booking slot, but you must leave at the end of your booking period to ensure that those who have booked a space after you are able to access that space. When demand is low, you may be able to book more than one slot in a day, including one after the other.
- Booking cancellation - you can cancel as long as you have not claimed your booking. If you no longer need your booking, please cancel it so that others are able to use the space and to avoid having a ‘no show’ recorded against your name.
- ‘No show’ warnings - you will be emailed a first warning for a ‘no show’ or an overstay on your booking. A second warning will mean you cannot book a study space at the Library for 7 days.
Details of facilities in each zone are available on the zones or through the online booking system (click on the blue (i) icon beside each zone).
Laptops may be borrowed from the lockers on the ground floor. They can be borrowed for up to 12 hours, but should not be removed from the building.
You may participate in online teaching sessions and contribute, preferably with headphones in all zones except zones 10, 11 and 12 in the Second Floor Silent zone. If you book time in the Second Floor Silent zone, headphones are required, and you may watch online teaching sessions, but without participation.
Each zone can be booked for 4 hours - 8am to midday, midday to 4pm, 4pm to 8pm, 8pm to midnight.
You can make a maximum of 2 bookings a day, 14 bookings a week, and 60 bookings a month. This may change, according to demand. (Cancelled bookings are not included in the count, but 'no-shows' are).
You can arrive at the Library anytime during your booking, and you can come and go during your booking without losing it.
You can book study time up to 5 minutes before the end of a time slot.
Bookings can be made up to 14 days in advance, using the online booking system. When you make a booking online, you must take a note of the number of the zone you have booked, and the date & time slot.
To Claim your Booking
Your booking is linked to access through the library turnstiles. Once you scan your card on the turnstiles, your booking is 'claimed'. If you do not have a booking, you will not be able to scan your card on the turnstiles to access the library.
I no longer need the booking: what can I do?
If you no longer need your booking, please go onto the online booking system and cancel the booking. You can do this after the booking has started, as long as you have not claimed it by entering the Library. This frees up the time slot for another person and it means that you will not be recorded on the system as ‘no show’ for this booking. If you have two ‘no shows’, you will be prevented from using the booking system for 7 days.
I have a new student/staff card: why can't I see my booking?
If you book time in the library and then get a replacement student/staff card, the new library number will override the old one, deleting it from the system. Please see a member of staff at Reception.
Your data and NHS Test & Trace
We may pass data collected via our turnstile and booking system and contact details held in the Student Record system or Staff Record system to the NHS Test & Trace service if requested, which is operated by the Department of Health & Social Care.
- NHS Test & Trace will only ask for our records where necessary, either because someone has tested positive for COVID 19 and has identified the Library as somewhere they have visited recently, or because the Library has been identified as the location of a potential local outbreak
- For further information about how we process your personal data, please see the University's Data Protection Privacy Notice