Using the Library foyer & the Library atrium
We offer the Foyer and the Atrium as bookable spaces for ‘pop-ups’ by members of the University and the community.
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We usually offer the Library Foyer to student groups and societies; to promote cycling and personal safety; for student fund-raising etc. We will also consider pop-up requests from organisations/public bodies/members of the public as long as the promotion is non-commercial and relevant to our students or to the local community.
- The Library Atrium is primarily used for University pop-ups, such as viewing the Estate Masterplan, promotion of University strategies, Student Well-being, Student Finance and Student Union promotions. The Atrium is also used by the Library for promotion of our service and pop-up sessions.
- Neither space is large enough to offer double bookings, so we can only offer one booking at a time in each space with the following furnishings:
- Foyer: table and two chairs – these are left in the Foyer area, ensuring that the exit routes are not blocked.
- Atrium: pop-up table and two chairs – these are provided for you in the Atrium, ensuring that the stairs and the exit routes are not blocked.
Booking your pop-up
To make your booking please complete our booking form below.
Please make sure you give us plenty of notice; we recommend:
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For a ‘pop-up’ (no catering, no bookings for visitors, no u18s attending): two weeks’ notice
Your booking is not confirmed until you receive an email confirming your booking.
If you intend to sell or give away home baked food at your pop-up, we will send you a pack outlining everything you need to know about preparing food safely and how to label the allergens in your food. Please read the guidelines carefully, share it with anyone else involved, and make sure everyone involved in cooking, baking, preparing and supplying or selling the food/drink adheres to them fully.
When deciding on a date/time for your booking we recommend you consider term-time, Monday - Friday, between 1000 - 1800 to reach the majority of students using the Library.
On the day of your pop-up
Please ensure that:
- you leave the area tidy and clean. You can obtain cleaning materials from the Reception Desk.
- the table remains on the left-hand side of the Foyer (as you enter the Library). You must not position the table on the right hand side of the Foyer (as you enter the Library), as this is an exit route if there is a fire alarm.
- Library users are not prevented from entering and leaving the space, either by the table and chairs or by the people staffing the table.
What to do if you want to book an event rather than a pop-up
An event is a more formal booking, such as booking a room in the University Library, inviting external visitors including u 18s, a catered event or a guest lecturer.
For an ‘event’ that may require a risk assessment, catering, u18s or visitors being invited to attend, the University will require 6 weeks’ notice. This is because there is a minimum 4 week notice period if you need to follow the University’s Event Management Plan (we will advise you if that is needed and how to submit your plan).
When you submit your pop-up request, we may be unable to process your booking if we consider your proposal to be a more ‘formal’ event rather than a pop-up. If this happens, we will guide you through completing the University’s Event Management Plan and obtaining the necessary permissions to proceed.
