Policies & Procedures

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The Library maintains a database of e-dissertations for the use of University staff and students. This paper sets out our policies and procedures for handling this material; it also stipulates our requirements in relation to the conditions for acceptance of e-dissertations.

Key principles

  1. Dissertations must be submitted in an electronic format. Where dissertations are submitted on discs or USB sticks, these will be returned to the department for archiving after the dissertations have been uploaded onto the database.

  2. Normally only dissertations receiving an upper second or first class award will be entered onto the database. Exceptions may be made where a convincing case can be made for this.

  3. E-dissertations will be retained indefinitely.

  4. The Library accepts no responsibility for the contents of dissertations; issues relating to academic level, legality or confidentiality are the responsibility of the department depositing the material. The Library will not correct spelling errors except in the title and abstract, in order to ensure that the dissertation can be found in the database.

Submission requirements in relation to e-dissertations

  1. The dissertation must be submitted on a DVD, CD-ROM, USB stick, email attachment or Google doc (permissions to share/edit must be granted ).

  2. The main text of the dissertation must be in a single file; appendices and artefacts can be in separate files.

  3. The main text file must be in Adobe Acrobat PDF (preferred option) or in Word format.

  4. The text should include the following elements (perhaps on a cover sheet)

    • Student's name
    • Full title of the dissertation
    • Abstract of the dissertation
    • Name of degree for which submitted e.g. MSc Criminology and Criminal Justice Studies
    • Name of the student's department
    • Year in which the dissertation was submitted